TAS - recording cash advances

Muddle2018

Registered User
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I am in, as my username suggests, a bit of a muddle and cannot get my head around something although it is probably very easy but I just cannot figure it out.

We have delivery drivers (new company) and the go out with products and bring back the invoices and the cash/cheque payments from customers. They take their petrol money out of this money and give me the receipts. I am completely drawing a blank as to how to record these expense receipts in the accounts software so they bank reconciles at the end of the month. Can anyone help?
 
This is what I would do:
Receive full payment against invoice from customer to bank (assuming cash/cheque will be lodged to the bank?)
Transfer expense/petrol receipts amounts from bank to petty cash
Enter expense receipts and pay from petty cash
This should mean that everything reconciles correctly
 
You are a star thank you so much! I was so overwhelmed that I was not thinking straight in the least but that makes perfect sense now! I will get on it first thing in the morning :)
 
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