Personal info on Company HR system

O

Omega

Registered User
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Hi Folks,
I was wondering what information it is appropriate for a company to store about its employees on a Leave database. In our case, all annual leave is recorded (I don't really have a problem with that). However, they also record sick leave - and the medical reason for this leave. I'm not sure who has access to this information, so my questions are: Can I ask the company what steps they have taken to ensure confidentiality of this data and for a list of people who have access to it? Can I request that specific medical reasons not be recorded in relation to sick leave taken? Are there any Data Protection issues here?
Many Thanks.
 
You can ask the company about the confidentiality - most large companies have policies and procedures for this which restrict access only to certain employees in personnel who need the information. Asking for specific medical reasons is normal and good practice. Apart from ensuring that all sick leave is genuine (as usually they can request a medical examination if leave is excessive), there are H&S reasons for recording this information - company needs to ensure that the worker is not exposed to anything that would worsen a medical condition & also that company has the information to e.g. ensure that contagious disease is not spread in workplace, monitor if environmental conditions are causing sickness in their workforce e.g. sick building.
 
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