Would you not pay for secure storage outside your house?I intend to keep the title documents at home
Would you not pay for secure storage outside your house?
The risk of fire, theft, or flooding over the course of a few decades is not trivial.
What I have heard..... If you have the copy documents then its easier to reconstitute the file.We have all of our documents scanned and backed up to hard drives and also in the cloud. Do scanned documents have the same legal status as the physical, paper copies given that they are simply pdf's of the original?
No, they do not have the same legal status, but are a good starting point if the originals are ever destroyed/lost.Do scanned documents have the same legal status as the physical, paper copies given that they are simply pdf's of the original?
Spent last couple of hours in scanning all the documents.1-Deed of Transfer dated (when we bought)-easily replaceable ( ER)
2-BER Cert -( ER)
3-Company Secretary certificate of the management co. A- of little consequence OLC
4-Company Secretary certificate of the management co. B- OLC
5-Certificate of membership-OLC
6-Architects opinion on compliance of with building regulations -Essential
7-Architects opinion on compliance of with planning permission- Essential
8-Certified copy Section 72 DeclarationOLC
9-Certified copy of statutory declaration re fishing rights -OLC
10-Certified copy letter from local council re compliance with Part V -part of planning docs - keep
11-Certified copy letter of compliance with relevant financial conditions from council --part of planning docs - keep
12-LPT/HC/NPPR declaration- Essential
13-Family Home protection cert on behalf of builder/seller- Essential
14-Searches- keep
15-Indemnity- Is estate in charge? Is developer still in business?-Keep
16-Contract of building agreements- of historical value only
17- Home bond Policy - Essential
Missing:
Copy Folio and file plan
Planning Permission
mf
If your name is on it, this is the registration document noting your ownership.Copy Folio and file plan: There are a lots of folio documents from the land registry. Another set of folio documents with a cover letter from PRA with title "Land Registry Sealed and Certified Copy Folio (& Filed plan).
The main planning document should exist in the form of a Grant. Don’t worry though, as all these planning documents should be available from the local authority, usually on their website, for free. The Architect's Certificate of Compliance is the important original document that should be held.Planning Permission: There are letters of compliance from CoCo re approval of naming and numbering of scheme, compliance with Part V and financial contributions.
Could those be it?
These usually are one-pager documents from Search Agencies showing names and addresses of the purchasers and vendors of the property. They show any mortgages, charges, judgements, tax warrants and fines levied against the property/named parties as at the dates of sale.re Searches: I can see its in the Index but I don't see any document with this title
If your name is on it, this is the registration document noting your ownership.
Don’t worry though, as all these planning documents should be available from the local authority, usually on their website, for free. The Architect's Certificate of Compliance is the important original document that should be held.
These usually are one-pager documents from Search Agencies showing names and addresses of the purchasers and vendors of the property. They show any mortgages, charges, judgements, tax warrants and fines levied against the property/named parties as at the dates of sale.
That’s perfect - copy folio is good.Hope thats ok?
No need to worry. The searches are really just relevant for closing the sale (to ensure you’re not purchasing for example a liability attached to the property, for example, or buying from an adjudicated bankrupt or liquidated company).Should I be worried and organise this document
I think I'll regard the scanning as a retirement project
I agree, can't think of a worse way to spend time! Would a print shop do it I wonder?Most boring job ever, nearly on a par with the dreaded filing. Set yourself a target of maybe 5 pages a day or you will go off the head retirement or not
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