Bubbly Scot
Registered User
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The word "available" certainly clouds things a little - how does the principal determine if a person is available or not without informing them of the meeting? Perhaps the word was include so that in situations where it is known that a board member is abroad and cannot be contacted, then it is acceptable to just inform the members who are contactable. I would personally take it that each board member should be informed unless it is known in advance that a member is not in a position to be contacted.
The exact situation is that the principal should endeavour to contact all members of the board. The conveying of the notice is a separate issue and is dependent on the person being available/contactable. The requirement to use best efforts to contact all members of the board stands at all times and is not diminshed by the nature of a meeting, emergency or not. A wise principal would note how/when he/she attempted to contact all members of board, particularly where an emergency meeting is being called and he/she should have the minutes of said meeting reflect this.
Should you, attending the meeting, have knowledge that board members were not contacted when they may have been or that best efforts were not made to contact them then you should raise this point as suppression of this information could, dependent on the nature of matter being considered and its ramifications, cause to be called into question your own actions if decisions arising from the meeting are set aside because of procedural irregualities in the calling of the meeting and you did not raise these at the time.
Perhaps the word was include so that in situations where it is known that a board member is abroad and cannot be contacted, then it is acceptable to just inform the members who are contactable. I would personally take it that each board member should be informed unless it is known in advance that a member is not in a position to be contacted.
So all in all, we were told that no effort was made to contact the three absent members. Two of them find this unacceptable and aim to put a stop to the practise if possible.
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